Key Tasks & Accountabilities:
Functional Management:

Effective and accurate processing and payment of non-operational expenses
Ensure correct allocation of payments to correct cost center through adherence to internal processes
Check all authorizations of invoices by comparing signed invoice with specimen signature
Ensure all processing and payments are conducted according to statements received, unless otherwise approved by management
Ensure all statements are authorized by delegated authority
Verify that all new or renewed contracts are paid and processed in compliance with contracts and systems
Input all relevant details of statements accurately and timeously
Ensure and validate accuracy of supplier information (e.g. VAT number of supplier and Bryte)
Ensure accurate flow of statement processing
Check for duplication of statements and if detected, take corrective action or escalate
Ensure only one payment is made per statement
Gain authorization of payment requests and raise request for payments within timelines
Ensure cheque requisitions are accurately completed and accompanied with all supporting documentation (e.g. approved statement or authorized invoice)
Obtain authorization for change of banking details from delegated authority
If requested, print and fax up date list to suppliers as proof of payment timeously
Escalate all system emergencies to manager
Print appropriate supplier driven reports
Analyse AP analysis and follow up on payments not paid monthly
Resolve all supplier queries or escalate and follow up to ensure resolution

Effective management of transaction allocation (reconciliations):

Allocate receipts to all of the various sub systems of Bryte
Ensure all monies are allocated to the correct business area through the system
Identify when cheques have passed through the system and ensure that they are traced and loaded within 24 hours
Liaise with the bank on a daily basis to gather any further information required to process transaction
Respond quickly to requests, taking care to gather, collate and check the correct information before responding to the client
Maintain confidentiality in respect of all client information 
Follow up all queries and transactions until resolved or escalate to the team leader if unable to settle
Ensure amounts outstanding are not excessive
Become familiar with deposit action to assist in allocation
Ensure the allocation of premiums from brokers to debtors accounts is conducted timeously and accurately
Raise any system errors or enhancements to the team leader to assist in practical application for system users

Effective management of accounts receivable:

Notify bank reconciliation account technicians of any receipt of payments (i.e. collection of over the counter monies)
Capture receipt information into accounts receivable system
Print statements and forward to the relevant department (e.g. printing department) to facilitate their maintenance of administrative processes and procedures
Resolve or escalate queries form internal department

Leadership Accountabilities

Model behaviours that demonstrate commitment to Bryte’s guiding principles. 
Take action to manage own personal development and encourage others to do the same

Qualifications & Experience:

Finance qualification
Minimum 3-5 years’ experience in banking administration

Capabilities:

Analytical
Financial management
Collaboration
Initiative
Problem solving
Strategic thinking
Knowledge sharing
Effective communication with internal and external stakeholders
Detail oriented, accurate and organized
Prioritize tasks and complete duties within a specified time frame

Application email or URL: http://brytesa.mcidirecthire.com