Accounts Payable Clerk

Western Cape, Full Time

What will you do?
This position will be responsible for the preparation and processing of supplier invoices, payments and creditor reconciliations.  This role is furthermore responsible for ensuring that all vendor invoices received are validated and accurately recorded and that vendor queries are resolved. 
What will make you successful in this role?
The key performance areas and tasks of this role are as follows:
Invoice capturing and processing

Ensure all required monthly processing is completed within the agreed Service Level Agreements (SLA’s)
Capture and process vendor invoices within SAP, including:
Scan invoices using the enterprise scanner and ensure all details are captured accurately and saved on the system in the correct format ready for distribution to the Accounts Payable team for further processing
Manually capture invoices on the system for any missing information from the OCR process or information captured erroneously
Prepare invoice entry with no purchase order if it has been determined that the invoice should not carry a purchase order and ensure the correct process to raise this invoice has been adhered to  
Create credit memos in instances where the supplier is required to re-issue an invoice and ensure the process has been followed correctly
Edit invoices when a request to re-work is received from the Cost Centre Manager and submit the edited invoice for further approval
Post invoices on the system once it has been approved by the relevant staff and ensure that it is available for any addition to a payment proposal 
Edit Down Payment requests if the invoice requires to be re-worked and submit the edited invoice for further approval by the relevant parties
Capture invoices on the system and ensure timely submission for processing and approvals
Capture vendor details electronically and ensure that the vendor details are up to date
Request updated invoices and ensure that processing has been completed and filed 


Work collaboratively within Accounts Payable to ensure vendors are paid on time
Work collaboratively with customers and other Business Units resolve vendor queries
Work collaboratively with Operations teams to resolve purchase order issues
Work collaboratively with Procurement

Qualification and Experience

Advanced Diploma in Commerce, Accounting or Finance or relevant field from a recognised institution
1 year of solid understanding of basic accounting principles, procurement and payables knowledge
1 year in-depth knowledge and understanding of procurement and payables accounting principles and accounting software
1 year experience with relevant financial management systems
1 year functional knowledge in AP and Procurement System / ERP experience

Knowledge and Skills

Must have good interpersonal skills
Demonstrate good planning skills
Must be quick to understand Sanlam operations as well as the technology used

Behavioral Competencies

Demonstrate ability to manage different levels of complexities in a timely manner
Must be action oriented
Must be a fast learner
Should demonstrate resilience

Core Competencies

Being resilient – Contributing dependently
Collaborates – Contributing dependently
Cultivates innovation – Contributing dependently
Customer focus – Contributing dependently
Drives results – Contributing dependently

Application email or URL:
Join Jobs South Africa

Apply for this Job

To apply for this job please visit