Job Description    

Midas is searching for an Admin Clerk to join the team in Nylstroom. The purpose of this position is to support the admin manager in delivering finance and administrative tasks such as processing daily banking and other related administrative tasks, which are in accordance with policies and procedure.

Specific Role Responsibilities    
Key Performance Indicators includes, but not limited to.
Gaining a full understanding of the processing of creditors, which will include:

Verifying the correctness of all creditor-related documents sent to Head Office
Checking the accuracy of all remittance advices
Authorization & payment of invoices
Identification of errors and unusual items
Processing of new supplier accounts
Administration of branch supplier contracts

The management of own portfolio of branches’ suppliers paid by Head Office, which will involve:

Handling branch / supplier queries and requests
Managing / checking / tracking of journals
Follow-up of invoices / statements not received
Reconciling remittances and invoices / statements
Administrative tasks

The payment of sundry suppliers, which will involve:

Follow-through and follow-up of payments
Follow-up of invoices not received
Maintenance & up-keeping of supplier details
Assisting with the payment of creditors at month-end, which involves:
Issuing of cheques

Additional Functions

Managing the branches filing
Managing the Branch’s Petty Cash/Floats/Deposits etc
Preparation of the Daily Summary Sheet
Cash/Switchboard Relief

Qualifications and Experience    

Grade 12
A Tertiary Qualification in Finance / Administration-Preferable
Minimum experience of 2-3 years in Book-keeping and Administration-Essential
Working knowledge of the fundamentals of Financial Accounting
Excellent attention to detail and numerical ability
Previous exposure to the creditors function is not a requirement- Desirable
Ability and confidence to liaise and resolve problems with staff at branch levels
Solid working knowledge of Microsoft Office
Be organized, accurate and thorough
Disciplined approach to work

Skills and Personal Attributes    

Impeccable telephone manners and etiquette
Ability to communicate effectively
Ability to work independently and as part of a team
Ability to consistently meet deadlines
Ability to function well under pressure and to manage own time and outputs

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