Administrative Assistant Evaluation and Accreditation Assistant Manager Evaluation and Accreditataion

Reference Number

E&A/02/02

Requirements

NSC, NC(V) Level 4, SC, SC(Amended) or equivalent NQF Level 4 qualification with language(s). 
A minimum of 2 years’ general office administration in an educational environment will be an added advantage. 
Excellent English communication skills (written and verbal). Strong computer skills. 
Knowledge of principles and practices of basic office management. 
Ability to implement administrative and logistical requirements for projects, seminars, workshops and meetings. 
Ability to work independently and in a team.

Duties

Support the implementation of the operational plan of the unit. 
Provide support in the work of the unit including, but not limited to, planning of workshops, projects and meetings 
establishing and maintaining an effective filing system (electronic and hard copy) in line with the Umalusi file plan 
preparing meeting documents, managing incoming and outgoing emails, photocopying. 
Use of the MIS for assigning tasks to contract staff 
Processing and tracking of claims and liaison with the finance unit. 
Logistical arrangements and preparation for meetings and related activities. 
Preparing travel arrangements and liaising with the travel agencies for flight bookings, accommodation and car hire according to applicable and related policies. 
Tracking of budget 
Managing electronic databases 
Taking minutes at meetings, typing and distributing these to the relevant parties.
Managing the flow of documents in and out for the relevant sub-units. 
Screening telephone calls, recording messages and responding to queries.

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Notes