Core Description

To provide administrative support during the execution of IT projects. This includes the scheduling of meetings, maintenance of databases, monitoring project progress and general project administration.

Key Deliverables / Primary Functions

Schedule and coordinate project meetings and workshops, securing meeting rooms and the applicable equipment required.
Prepare agendas, attendance registers and relevant documentation for meetings; take minutes at meetings and distribute to relevant parties.
Type up project documentation and create and maintain project files to ensure that both hard and soft copies of documentation are always up-to-date and available.
Coordinate the communication and / or distribution of project related information / documentation to the relevant parties through e-mail, fax and telephone.
Continuously follow-up on project deadlines and issue status reports and provide detailed feedback to team members on project status, as and when required.
Coordinate travel arrangements inclusive of flights, car hire, accommodation, and forex.
Compile and consolidate project timesheets and file for record keeping.
Assist the Project managers and management with the monthly WIP recons and inputs
Organise all stationery and supplies for the relevant project.
Assist in the gathering of initial project information and register the project on the relevant systems.
Maintain and up-to-date and accurate project register with regards to risks, lessons learnt, etc.
Deliver PWA and SharePoint data steward administration support

Core Functional Skills ’ Knowledge

Computer Literacy
Administrative
Communication
Documentation Management
Time management
PWA Administration

Core Behavioural Competencies

Culture Match
Job Match
Relating and Networking
Working with people
Delivering Results ’ Meeting customer expectations
Analysing
Presenting and Communicating information

Minimum Qualifications

NQF 4: Grade 12 National Diploma
Additional Education -Preferred /Advantage

Experience

2 years’ experience in Project Administration or relevant similar field.