Department Description

To manage and co-ordinate projects relating to facilities management, building maintenance, construction, engineering and infrastructure development within the Campus Planning and Development Department within the University of the Witwatersrand. The projects predominantly take place within the University’s Parktown and Braamfontein precincts, but also includes the extended learning, teaching and research sites and facilities. Responsibilities include full project life cycle management and all associated requirements as set out in the National Treasury’s standard for Infrastructure Procurement and Delivery Management (IPDM) guidelines (2016). Responsibilities further include financial management, people management, project risk management (quality, programme, cost) and construction and building related procurement as directed by the line manager.

Brief Description
Responsibilities:

Participate and coordinate the project initiation activities which outlines the high-level business case and estimated project cost
Participate and coordinate the development of the infrastructure plan
Participate, manage and coordinate the development of the project concept which establishes the detailed brief, scope, scale, form, preliminary programme and control budget
Participate, manage and coordinate the development of the production information which provides the detailing, performance definition, specifications, sizing and positioning of all systems and components enable construction or the production of manufacturing and installation information for construction
Manage and coordinate of all aspects of the works stage including but not limited to regular project meeting and issuing of minutes, submitting monthly project progress reports, quality control, stakeholder coordination, financial management, proactive risk management
Coordination and compilation of the project close-out report, the defects list and the final accounts
Ensuring that notified detects are corrected, final accounts are settled, and the final close-out report is issued.
Coordinate the preparation of project cost estimates in consultation with project stakeholders
Coordinate the preparation of financial input for capital budgeting requirements
Ongoing project financial management and reporting in collaboration with the department’s finance team, including but not limited to preparation of expenditure forecasts, and tracking of planned versus actual expenditure, reviewing monthly project financial reports prepared by the finance team
Coordinate the quotations or tender process together with Project Coordinators. Participate and coordinate the review of quotations and tender offers reiceved received from prospective suppliers and service providers as required for projects, and preparing contracts for submission and approval as per the department’s standard operating procedures
Receive and timeously reviewing and authorising invoices received from supplier and services providers for all supplies and services delivered, and submitting the invoice and supporting documentation for payment as per the department’s standard operating procedures
Manage and coordinate the project team (internal staff and external consultants) and its performance to ensure effective and efficient project execution
Manage and coordinate project stakeholders
Collaborate with supporting functions and teams for projects
Provide support to the S’O Division’s operations team as required
Any other duties as requested by the line manager

Requirements:

Grade 12
Minimum NQF7 – Bachelor’s Degree or Advanced Diploma in any built environment discipline including engineering, architecture, construction management or quantity surveying.
Any certifications, qualifications or professional registrations in relation to Project Management is advantageous
Any certifications, qualifications or professional registrations in relation to Procurement and Supply Chain Management is advantageous

Licenses and Transportation:

Valid Driver’s License
Own transport

Required Years of Work Related Experience:

Minimum 5 years’ working experience within engineering and the built environment industry, of which 2 years’ experience is within a dedicated project management role in facilities management, construction/engineering or building maintenance environment

Technical Competencies

Knowledge of facilities management, building maintenance, construction and/or engineering

Project management

Contract management including performance and dispute management
Proactive risk management and mitigation
Knowledge of construction contract principles (NEC, JBCC, GCC, etc.)

Financial/budgeting management

Understanding of corporate governance, reporting and procurement processes
Proficient in MS Office (Word, Excel, Powerpoint)
Proficient in MS Projects

Compliance/Statutory Requirements (Knowledge, Understanding and or Training):

Occupational Health and Safety Act (OHSA)
National Building Regulations
SANS Standards
Municipal By-Laws
Any other legislation relevant to engineering and the built environment