Fabric Buyer (Contract) – Cape Town

Western Cape, Contract Deadline: Not specified

Job Description

At Truworths, you’ll find a dynamic business environment where our staff is constantly challenged to re-invent the way we do business in order to keep us at the forefront of the South African fashion industry.

Key Responsibilities

Build sustainable relationships with Mills and Agents by managing day to day interactions in
the correct manner (e.g. delivery extensions, re-negotiate delivery dates, cancellations)
Obtain and maintain updated prices from Mills and Agents/ negotiation with all on prices, MOQ and lead-times for bulk
Do seasonal cost comparisons on Core and Key volume fabrications across existing and new
potential fabric suppliers. Ensure we purchase fabric at the best possible price available
Maintain accurate useable widths and prices in Sync
Receive and send off fabric briefs with all fabric specification, colour swatches/ pantone references to Mills and agents. Follow-up and chase prices to meet deadline dates
Manage Lab Dips, Print Design approvals as per the deadline dates to ensure that fabric production starts on time
Obtain sign off approvals/ re-labs from buying division and forward to Mills and agents
Should a lab dip or strike-off get rejected and deadline dates are impacted, the Production Planner and Merchandiser need to be notified immediately
Effectively and efficiently deals with all fabric related queries and issues with Mills, Agents


Analyse Merchant briefing requests / apply ratings/ analyse dyelots and MOQ from Mills
Responsible for calculating the fabric meters to purchase
Accurately place fabric orders or allocate stock with-in 48hours of receiving the initial order from Merchandising
Ensure that fabric orders placed, meets the deadline Off-Bulk required dates as well as fabric in-house Ware House dates
Consistently follow up on fabric delivery once lab dip is approved to ensure on-time delivery
Inform Production Planner and Merchandising of any out-of line instances
Raising PO’s and ensuring that Mill confirmations/indents/pro-formas are correct and all relevant fabric construction detail are specified
Specify any special instructions to avoid quality performance issues i.e. matching components, color blocking, suitable for x-staining, suitable for placement prints etc.
Check the Mill delivery schedules that come through line by line every week to ensure all orders are listed and deliveries are on track
Ensure that off-bulk approvals are given through to the mill in writing
Ensure fabric PO’s are updated and correct upon fabric delivery
Ensure that fabric to be delivered is within the Truworths designated tolerance
Discuss penalties/claims or remake and airfreight of fabric with mills and agents where necessary
Keep track of stock fabrics so we don’t order stock where we do have fabric available. Maintain
Fabric Stock Files
Processing all claims with Mills / Agents and ensure all credit notes are received


Receive and analyse all lab reports for bulk from suppliers to ensure compliance to Truworths
Timeously submits bulk testing to TW’s QA Lab on all bulk fabrics, where required
Follow up with suppliers on any lab failures/ elevate any serious issues to senior management
Liaison with Mills and Agents regarding lab failure issues


Challenges the efficiency and effectiveness of systems and proposes modifications.
Ensures consistent approach is used across department for admin.
Maintains a neat and efficient workstation and filing system.

Qualifications and Experience

3-5 years working in a fabric buying environment
Competencies Supplier delivery
Supplier quality
Fabric Stock Management