Group Company Secretary – Parktown

Gauteng, Full Time Deadline: Aug 10, 2023

As the Company Secretarial, you will be responsible for efficiently and effectively managing and providing comprehensive company secretarial and corporate governance support to the Group.

Manage the Corporate Secretarial and Governance function:

Provide input into and update the Group Governance framework
Attend to all statutory company secretarial needs of the Group
Prepare and submit regulatory returns to CIPC as well as relevant notifications and applications to the Prudential Authority
Provide ongoing support to the Board and Board Committee chairs
Attend Board and its Sub-Committee Meetings of the Board and its Sub-Committees (including EXCO)
Train the Board and Sub-Committees (Arrange external training/briefing sessions, and arrange for the induction for new Board and Sub Committee Members (Internal and External: Gordon Institute for Business Sciences’ Board Leadership Programme)
Attend to all director and committee member queries
Coordinate dividend declaration communication to shareholders

End-to-end committee meeting administration:

Prepare and draft agendas and other meeting papers for the Board and its Sub-Committees (including EXCO)
Prepare meeting packs for the Board and its Sub-Committees
Prepare and circulate resolutions
Draft minutes and action sheets for the Board and its Sub-Committees (including EXCO)
Prepare the Annual Meeting Calendar for the Board and its Sub-Committees (including EXCO)
Update annual work plans for the Board and its Sub-Committees
Update Board and Sub-Committee Charters and Terms of Reference
Update minute books for the Board and its Sub-Committees (including EXCO)
Update the annual Directors’ and Sub Committee Members’ Toolkits with updated policies/terms of reference/workplans
Implement and maintain procedures where relevant
Administer Diligent and upload meeting packs into Diligent for the Board and its Sub-Committees
Attend to all preparation’s incidental to the Annual General Meetings for RMA and RMA Life

Compliance and Reporting:

Maintain updated statutory records
Provide general legal advice to Exco
Provide general governance and advise on good governance practice and other services that may be required from a Company Secretary
Monitor and communicate all legislative changes affecting the RMA Group
Responsible for the preparation and submission of notifications and applications to the prudential authority

Team management:

Set staff and departmental performance targets and expectations, ensuring that the targets and expectations are achieved through regular monitoring and management
Effectively delegate work to the team
Identify training requirements for staff, through effective staff management and assist them in meeting their training requirements
Assist in identifying and recruiting new staff members for the team as and when required
Identify, develop and retain high potential employees within the team and ensure succession plans are in place for business continuity
Contribute towards making RMA a Best Company to Work for by improving engagement levels of staff within the team through the development of sound retention and communications plans in collaboration with the HRBP.


NQF Level 7 Legal Degree Diploma in administration /relevant secretarial qualification
Institute of Chartered Secretaries (CSI) (preferred)
Minimum 5 years in a similar role
Registration with relevant professional body
Companies act 2008 as it relates to the administration of companies and statutory requirements
Knowledge of Microsoft office suite (word, excel, power point)
Relevant Legislation and Regulatory Knowledge (Insurance Act knowledge preferred)
Ability to apply King IV Principles
Corporate law experience
Excellent writing skills – ability to take minutes of meetings
Excellent interpersonal skills
Ability to think critically
Ability to liaise effectively at a high level
Good command of and fluency in the English language (written and verbal)
Ability to interact with the Prudential Authority, Registrar of Companies and Compensation Commissioner of the Department of Labour and other relevant regulators.
Very good organisational skills and attention to detail
Professional demeanour