Duties & Responsibilities
HR Administration:
Engagements, Terminations, Transfers, Allowances, Incentives, Disciplinary Notices, Recruitment, Training etc:

Prepare and obtain sign off on all relevant HR documentation for all Inland and Headoffice sites and departments.
Control all documentation from time of initiation and follow through on all outstanding documentation for designated business units.
Engage with new recruits on company benefits and completion of the relevant documentation thereof when necessary.
Prepare and collate all HR related documentation for operations and ensure timeous sign off and submission to CAB.
Obtain sign off on all HR documentation packs from HRBP before submission for processing.
Ensure all LOA’s, Promotion, Transfer etc letters are timeously prepared, signed off and submitted for processing.
Co-ordinate induction program for all new recruits or new business.
Assist with the organisation of Long Service Awards when required.
Assist employees with benefit claims – funeral, death, disability provident fund claims and COIDA processes to ensuring that all required documentation is provided in the absence of the CAB Administrator.
Responsible for updating and maintaining business unit organograms.
Responsible for the data integrity for Inland and Head Office.
Responsible to ensure all HR related documents are correctly uploaded to the HR Drive and file manager.
Maintain and update IR, Projects and BAU so that it is always current.

Payroll and Employee Benefits:

Responsible to resolve all operational and headoffice queries within set timeframes by liaising with relevant department or escalating when necessary and ensuring timeous feedback.
Liaise with CAB to close off on all payroll and benefits related queries

Employee Relations:

Facilitation of disciplinary hearings, grievances, and appeal hearings.
Support and on-going advice to line management on ER related matters.
Implementation of related processes, policies and guidelines that not only meet legal obligations but to ensure a leading position as an attractive and competitive Employer of Choice.
Facilitate/co-ordinate ER training with the Training Department.
Communicate ER related process policies and guidelines to line managers.
Advise on ER issues in line with SA law and regulations, company policy and precedents set, taking account of relevant business objectives/imperatives and industry best practice, to minimise legal risks.
Manage and provide timely advice/solutions for non-compliance issues.
Continually monitor effectiveness and compliance with guidelines.
Minimise costs associated with ER matters.
Create high level and open communication channels regarding ER issues.
Conduct all processes in a manner that upholds integrity and all other good governance principles.
Ensure that ER solutions provided fall within the legislative framework and are best Practices that enable the creation and sustainability of a highly motivating and harmonious working environment.
Guide Line Managers & Employees on consistent application of the Disciplinary & Grievance Code and Procedure.
Preparation of CCMA cases and assisting with representation at the CCMA as and when required.

Reporting:

Co-ordinate, consolidate, compile and submit all weekly/monthly reporting to the HRBP within set timeframes; e.g. Reports on exit interviews and trends.
Prepare all HR related documents for HR Operations, ensure timeous sign off and submission to relevant departments.
Assist in the preparation of monthly and weekly reporting and submit to relevant parties ie. Temp Layoff Schedules, Opco Reporting, IR Status Reports etc.
Collation, consolidation and distribution of all operational reporting.

Customer Service and Advice:

Keep up to date with business developments and HR strategies within the environment.
Provide advice on general changes and compliance within HR frameworks when required.
Work with existing processes and procedures in such a way that operational efficiencies and performance are enhanced.
Attend to and resolve all customer queries timeously or escalate to the HRBP/HRM/HR Head when necessary..

Skills and Competencies

MS Office, Excel, PowerPoint
Strong communication and interpersonal skills
Planning and organising
Time Management
Report Writing
Recruitment
Commercial awareness
BCEA, Labour Relations Act, Skills Development Act, Employment Equity Act, Health & Safety Act
Self-disciplined, motivated, energetic self –starter with an exemplary work ethos.
Ability to form working relationships with people at all levels (employees/management and internal and external)
Ability to maintain confidentiality.
Attention to detail with a methodical and structural approach.
Teamwork and co-operation
Results focussed and professionalism
Attention to detail and deadlines

Qualifications

Grade 12 or equivalent qualification
Diploma in HR and/or equivalent qualification
Minimum 3 years’ experience in:
Human Resource Administration
Payroll Administration
Recruitment and Selection
Employee Relations Administration

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Use the link(s) below to apply on company website.