Description

Provide project administration support within the AFGRI IT Department.

Requirements
REQUIRED MINIMUM EDUCATION/TRAINING

Grade 12
Diploma in Project Management  or Information Technology
CAPM and/or PRINCE 2 Foundation and or AGILE Foundation required 

REQUIRED MINIMUM WORK EXPERIENCE

2 – 3 years’ experience in a project administration environment.
Experience in an IT project environment will be an advantage.

KEY PERFORMANCE AREAS

Provide project administration support to the project team.
Project maintenance and updates on project management platforms.
Ensure that risks and issues not resolved within the stipulated timeframe are escalated to the relevant stakeholders.
Communicate and follow up on actions and the impact of dependencies and give daily feedback to Project team in the agreed forum and format
Coordinate quality controls to ensure deliverables meet requirements.
Interpret and update project documentation on the Project Management platforms.
Ensure all billable change requests and project items are billed timeously (where applicable).
Assist in obtaining approved quotations and payment of invoices within the project budget.
Monitor vendor time sheets and proactively escalate any potential overruns to the  Project Manager
Update and support the Project Manager with the project budget and execute monthly cost and projection reporting.
Track expenses and assist the Project Manager to predict future project costs.
Obtain approvals on project documentation according to the project Delegation of Authority.
Assist with the process of all change requests and related project documentation before closure.
Follow the necessary PMO guidelines with regard to documentation and assist with the execution of the project in accordance with the methodology, governance, and standards.

TECHNICAL KNOWLEDGE / COMPETENCIES  

Excellent knowledge of Microsoft Office 365
MS Project and Planner Apps working knowledge working experience with flowcharts, technical documentation and schedules  
Knowledge of project management software     
Experience working within predetermined structures and methodologies   
Excellent Co-ordination skills    
Practical experience to follow, apply and drive  project governance principles  
Business and Financial Acumen

BEHAVIOURAL COMPETENCIES          

Strong time-management skills   
Excellent verbal and written communication skills    
Excellent interpersonal skills    
Ability to work under pressure    
Assertiveness   
Strong organisational skills   
Thoroughness, quality conscious, and attention to detail   
Customer orientated     
Results Orientated    
Positive attitude

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