Manager: Administration and Support Services – Worcester

Job Purpose:

To manage the key performance areas and result indicators with the provision of an effective
Administrative and Support services to core service delivery functions by amending, adjusting and reviewing policies and procedures against departmental, statutory and audit guidelines, moreover, the operational and capital budget, Committee Services, Records and Archiving Services, and Administrative Services to ensure effective sustainable service delivery in line with the relevant legislative framework and sound administrative principles.

Duties:

Identifies, defines, and manage the short, medium and long-term objectives / plans associated with the managing, planning, and leading of the section’s activities
Integrating with internal and external collaborators to measure and report accomplishments against recognised standards, e.g. Standard Delivery Implementation Plan (SDBIP)
Manages subordinate personnel and processes relating to the section
Supervise and control workflow processes and output levels of subordinates’ personnel
Manages the implementation of financial controls / procedures and provides information to support financial planning
Manage and control the risk register for the Administration and Support Services Division in line with applicable legislation and procedures
Direct and manage the tasks/activities associated with co-ordinating and controlling the functions performed by Committee Services in line with the relevant legislative framework.
Direct and manage the implementation of procedures and systems associated with Records and Archives Management, quality systems/statutory and audit requirements.
Manage the Administration and Support Services Division with regards to health and safety.

Requirements
Minimum Requirements:

B Degree in Public Administration/ Administration/ Law.
Computer Literacy: MS Office.
Eight (8) years or more relevant experience of which two (2) years must be at supervisory level.

Other requirements:

Valid Code B driver’s licence.
Proficient in 2 (two) of the 3 (three) official languages of the Western Cape.
Compliance with the National Treasury Regulations on the required Minimum Competency Level Unit Standards applicable to this position, or must complete the unit standards within 18-month from the date of appointment as provided for in GNR 1146 under GG 41996, dated 26 October 2018
Core Professional Competencies: Written communication, Oral communication, Attention to detail, Influencing, ethics and professionalism, Organisational awareness, Problem solving, Planning ’ organising.
Functional Competencies: Business Processes, Use of Technology, Data Processing ’ Analysis.
Public Service Orientation Competencies: Interpersonal Relationships, Communication, Service Delivery Orientation, Client Orientation and Customer Focus.
Personal Competencies: Action Orientation, Resilience, Change Readiness, Cognitive ability, Learning orientation.
Management / Leadership Competencies: Impact and Influence, Team Orientation, Direction Setting, Coaching and Mentoring.