Officer Procure-to-Pay Management

Purpose of Job

To support the enablement and facilitation of purchasing and accounting operations and communications and conduct clerical tasks in order to support accurate and timeous reporting activities.

Recruitment Description / Key Accountabilities

Support the processing of supplier invoices received.
Invoices matching processed within agreed time.
Invoice processing cycle times with no items in VIM que older than 2 days.
Sundry or Non-PO invoices processed according to policy if identified in VIM and redirected accordingly.
Foreign invoices comply with Treasury regulations and redirected accordingly to foreign payment team.
Indirect tax compliance in terms of tax invoice and Indirect (VAT) tax registration numbers.
Support matching process and ensure information flow from scanning function to affected business units.
Oversee and monitor accurate recording and archiving of all matched documents.
Ensure relevant stakeholders have copies of documents which were matched outside the system due to some manual intervention.
Communicate any scanning deficiencies to the Senior Principle in order to communicate and rectify with scanning team members.
Support when required with the reconciliation of statements received from suppliers
Matching invoices to ensure that vendor reconciliations completed within agreed time.
Ensure that matching of invoices is of such quality to reduce reconciling of unmatched items.
Support the implementation of the matching the invoice to purchase order process, validating an invoice, resolving invoice holds, and cancelling an invoice.
Log all queries relating to matching of invoices on the appropriate system in order to reduce outstanding payments and to ensure rectifying of process issues in the scanning department.
Suppliers queries resolved or escalated for action when identified during the matching process
Achieving matching goals on a daily basis and ensure that targets are met.
Provide support and coordination to the internal team to achieve their required output.
Report on internal/ external stakeholder feedback.
Ensure that high quality matching process is executed and fully embedded in personal goal targets
Ensure adherence to SHE standards.
Comply to Sasol safety process and requirement.
Ensure that regular safety inspections do not find safety contraventions.
Ensure that Near Misses are reported.ERP system Knowledge

Formal Education

High School / School Diploma or similar

Min Experience

Experience: 2+ relevant years