Personal Assistant (Private Office of the Executive Mayor (POEM) ) Office Manager ( Private Office of the Executive Mayor (POEM)) Senior Professional Officer: Strategic Advisory Services Chief Specialist: Communications and Stakeholder Management Media Liaison Specialist Director: Executive Support Deputy Director: Communications and Stakeholder Management
Gauteng, Full Time
Minimum Requirements:
Matric/Grade 12;
Secretarial and/or Administration Diploma or similar and/or relevant qualification at NQF level 6;
3 years’ experience operating at a Senior Secretarial level within a government environment;
Experience in administration and document management;
Computer Literacy in MS Office and Internet;
High degree of interpersonal skills to interact with all levels of staff, the public, and Councillors.
Primary Function:
Provide an effective document management system by dealing with high-level correspondence that requires a direct response from the MMC, in conjunction with the Office Manager, ensuring that correspondence is dealt with timeously. Channel correspondence not requiring the MMC’s response to the Office Manager.
Key Performance Areas:
Provide assistance to the Member of the Mayoral Committee (MMC) through the Office Manager in all administrative activities. Assist in preparing for meetings, minute taking, and the implementation of decisions taken at meetings to ensure that the responsibilities of the Office of the MMC are followed through and completed within required standards and deadlines;
Provide assistance to the MMC in terms of logistics and recording of meeting outcomes;
Ensure diary management of the MMC;
Provide office support and administrative office assistance;
Manage internal liaison services from both the administration, political, and stakeholder areas;
Provide assistance with ad-hoc functions/events.
Leading Competencies:
Computer literacy (All MS Office Applications);
High level of interpersonal skills to interact with all levels of strategic/public and councillors;
Teamwork, Accountability, and Ability to work under pressure.
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