Plant Administration Coordinator – Phalaborwa

Limpopo, Full Time Deadline: Aug 10, 2023


The purpose of this position is to provide secretarial, clerical and administrative support to the Plant in order to ensure that an effective and efficient administrative service is provided.

Duties and Responsibilities
Secretarial, Reception ’ Administration Responsibilities:

Provide office support services in order to ensure efficiency and effectiveness within the Plant.
Perform clerical duties in order to maintain administration.
Direct visitors to the appropriate staff member.
Assist in the planning and preparation of meetings, conferences, conference telephone calls and managing booking of boardroom for meetings and training sessions.
Administration of petty cash including capturing, reimbursing and balancing.
Organising functions and meetings, (i.e. safety achievements, farewells, year-end functions etc.).
Compiling and typing of documents and reports.
Maintaining filing systems.
Capturing and balancing of overtime, standby and other monthly allowances on the payroll system .
Accurate compilation of weekly and month end reports.
Administration of monthly man hours captured in the system.
Maintaining an adequate inventory of office supplies, including ordering and distributing of supplies.
Responding to public enquiries.
Distribution of mail from Plant to Head Office.
Coordination of travel and accommodation bookings.
Assist with HR Administration as required.

Processing of Monthly Payroll:

Collect input for allocated payrolls under each portfolio.
Capture and process all relevant information into the payroll system.
Process and submit relevant documentation to Medical Aid, Provident Fund Administrators and balancing of medical billing to payroll.
Check source documents against payroll reports.
Collection of Death Claims ’ Funeral information to forward to H/O.
Month-end prints and preparation of reports as required.
Printing of payslips and distribution thereof.
Attending to Staff queries.
New employee administration, i.e. terminations, administration of employee provident fund etc. for terminations and new members.
Medical aid administration – daily liaison with schemes regarding statements and claims and balancing of billings.

Qualification Requirements

Grade 12
HR / Payroll / Accounting qualification
Secretarial/ Diploma

Experience and Skills Requirements

5 years’ experience in a HR/secretarial/ office administration role is required, preferably in the mining or process plant environment.
Minimum 2 years’ experience in a payroll and accounting environment
Computer literate in MS Office
Excellent communication skills, professional etiquette and sound work ethics
Excellent time management skills
Strong Financial Acumen