Procurement Administrator (Two positions)

Gauteng, Full Time

About the job:
The CSIR has two vacancies for Procurement Administrators in the Strategic Procurement Unit. The successful incumbents will be responsible to manage all administrative organisational activities related to the operations and transactions of the procurement services team. These positions are based in Pretoria.
Key responsibilities:
Calls and Inquiries

Manage procurement calls as well as monitor, allocate, assign, re-assign, follow up, report, resolve and close calls of all procurement services HEAT calls,
Respond to the tender inquiry line and distribute inquiries appropriately¿
Manage SPP/PP activities and follow up on all actions to be taken (update, record, follow up) – including management of tender spreadsheets, decision registers, activity sheets etc.
Manage, update and publish the CSIR contract register including allocation of supplier contact number for the CSIR
Manage deviations registers (update, submissions, record-keeping) – including sole supplier, emergency, variation and expansions, National Treasury approval registers
Update and maintain the CSIR Procurement plan in line with legislation and National Treasury requirements to ensure that information submitted annually is updated as changes on the Procurement Plan occur in preparation for the quarterly submission to National Treasury

Reports

Generate and provide reports to management on operational team activities, tenders, calls and mailboxes
Collect and provide information for auditing purposes

Tenders

Tender administration – inclusive of all RFQs/RFPs that are published on behalf of the CSIR on either CSIR or National Treasury website. See bottom for more information on tender management – Inclusive of this responsibility:
Recording, follow-up, publishing, collecting, distribution, awarding, cancellations, withdrawals.
Manage the tender mailbox- including distribution of all incoming queries, communications and responses with specific emphasis on communication to external entities
Manage the CSIR procurement mailbox- including distribution of all incoming e-mails, with specific emphasis on follow-ups with procurement practitioners regarding outstanding actions.

Administration

Record keeping of original and signed operational SPU documents, including publication of documents to Intraweb or designated location
Provide general administrative assistance to SPU group – might also include standing in for other administrators including minute/ note taking of all operational meetings and managing the flow of documents/ approvals/ issues between the Executive, SPU management and Practitioners.

Credit applications

Complete all credit applications and information required to ensure efficiency in the procurement process and payment in a manner that covers organizational risk of pre-payments for goods/services not yet delivered.

Non-compliance incidents

Administer all non-compliance incidents and ensure that the complete process has been followed correctly by all involved parties

Procurement catalogues

Update and maintain all procurement catalogues in line with supplier agreements

Qualifications, skills and experience:

A National Diploma in Supply Chain Management or equivalent qualification with at least three years` experience in Supply Chain environment
Experience in office administration and management will be advantageous
Administrative skill
Detailed, focussed and meticulous
Computer literacy
Organisational skills
Typing skills
Numerical skills
E-procurement knowledge
Ability to deal with a diverse team of procurement practitioners
Ability to deal with a large volume of work at times

Application email or URL: http://candidate.csir.co.za
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To apply for this job please visit candidate.csir.co.za.