Project Administrator – Cape Town

Western Cape, Full Time Deadline: Not specified

Candidate Profile

As a Project Administrator, you would possess the following:
Previous experience in Renewable Energy Independent Power Producers Programme (REIPPPP) Project Bidding, Award to Financial Close, Construction and Operations
Good knowledge of EPC Management
National Diploma in Project Management/ Development studies/any equivalent NQF level
Fluent in English and ability to speak/read/write one additional language
Attention to detail
Excellent communication and presentation skills with small and large groups
Able to work independently
Advanced Microsoft Excel skills, Microsoft Teams and Office Suite 365 skills
Proven experience with Electronic Document Management System (EDMS)
Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.
Knowledge of engineering documents and approval processes within projects.
Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
Willingness to travel
A valid Driver’s license.

As a Project Administrator you would be responsible for the following:
The main purpose of this position is to coordinate activities and provide administrative support to Project team:

Support to Project Management Officer on all Project Phases:
Award to FC

EPC Management

Main point of Contact for EPCs and O’Ms
Record keeping of EPC Meeting Notes
Database of EPC Track Record and info


Drafting of EPC RFP
Follow up with relevant team members to complete EPC RFP attachments
Upload final EPC RFP and attachments and notify EPC
Meet with EPC to discuss the EPC RFP overview and requirements
Receipt of EPC RFP Deliverables and follow up on any missing items
Upload to SharePoint and inform relevant team members for review purposes
Manage review and evaluation process for shortlisting

Coordination of EPC/O’M Agreements:

Bid Bond
Term Sheet and all mark-ups
EPC Contract and all mark-ups
O’M Contract and all mark-ups
Manage and co-ordinate the TotalEnergies EPC DD process

Project Trackers ’ Reporting

Project Deliverables List owner
Following up with key personnel
Timeline Tracker

Procurement activities

Oversee all RSA Internal Key Component RFP`s

Oversee all RSA Internal 3rd Party RFP`s

Technical Advisors/Consultant
Main Equipment Suppliers -Working together with TGP to develop procurement strategies to support Economic Development (ED)
Support PM team on PV Module forecasted price updates
Overall preparation of PV Module Free Issue strategy and preparation
Assist in key deliverables for the weekly Procurement meeting

Document Control

Audit site Document Control and folder structure
SPV Database
Setting up and maintaining Project Communication System supplied by the EPC Contractor and other role player, including internal distribution, archiving and storage of all incoming and outgoing correspondence.
Setting up and maintaining Project Document Control System supplied by the EPC Contractor, including live archive and storage of all project Information and document.
Monitoring EPC Contractor`s Schedule Monitoring System.
Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.
Assisting the project team to search and retrieving document/information in the Systems.
Manage Teams Folder Structure and adherence to the requirements.

Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager

Minimum 6 years