Job summary:

To provide support and assistance to the Accounts Payable Supervisor in the execution of his/her functions in terms of the PFMA, Treasury Regulations and SAWS Act through effective and efficient processing of invoices, S ’ T claims, student related payments and general administration of the Accounts Payable processes of SAWS.

Key performance areas:

Ensure invoices are verified for correctness and that the relevant documents for the payment of invoices are in place and approved in accordance with the Delegation of Authority
Ensure that all documents for payment of service providers are compliant with the prescripts of the PFMA ’ National Treasury, SARS for VAT purposes where applicable, other statutory regulations and GRAP.
Ensure that all payments are accurately updated on the Accounting System to ensure correctness of reconciliation.
Ensure that the payment of monthly expenses are processed.
Reconcile supplier statements against supplier ledger monthly
Complete payment requisitions for each invoice in preparation of payments
Ensure that payment batches are properly captured and checked to ensure accuracy before they are sent to the Accounts Payable Supervisor for final review

Public Document

Review and approve all Subsistence and Travel claims processed by the Office Administrators on the Accounting System
Ensure that the correct supporting documents are attached before submitting the payment batch to the Accounts Payable Supervisor for approval.
Review and verify employees’ Subsistence and Travel allowances claims and advances for compliance in accordance with the approved rates issued by SARS and as contained in the SAWS
Travel and Subsistence Allowance Policy
Ensure that the travel invoices are reviewed and processed in line with National Travel Policy
Framework ’ NT 2 Instruction of 2016/2017 ensured.
Ensure that for all international travelling claims that the foreign currencies used are in line with the prevailing exchange rates at the time of the proposed claim.
Ensure that claims/ advances are processed in time to ensure timely payments.
Payment queries regarding S’T’s and advances handled effectively and efficiently within the required timeframe.
Liaise with external service providers on specific queries on invoices and statements.
Resolve queries with managers on invoices.

Minimum Requirements:

Diploma in Accounting, or Finance
A Bcom Degree in Accounting or equivalent will be an added advantage.
Three years related work experience in a similar role.
Knowledge of Accounts Payable practices, the Public Management Finance Act and Treasury

Regulations

Knowledge of NET Suite will be an added advantage