Receptionist / Support Office

Job Description
As the face of our company, the receptionist will set the tone for your clients’ first impressions.
Minimum Qualification Requirements:

Grade 12
Own Transport is advantageous.
Highly organized, with the ability to efficiently manage administrative tasks.
Candidate must be well presented.
Minute Typing

Computer/System Skills Required

Experience with MS Word
Experience with MS Excel
Experience with MS Outlook
Willing to learn.

Roles and Responsibilities:

The successful candidate will:
Welcome and assist visitors in a professional and friendly manner.
Responsible for all incoming calls at the switchboard: Polite answering, transferring calls to the correct department and communicating messages timeously.
Ad hoc duties as and when required.
Courier service – arranging for collections and deliveries.
General secretarial/administrative/filing duties for various directors and managers
Update various Excel spreadsheets daily, weekly, and monthly.
Managing the bookings of the boardrooms and meeting rooms
Maintaining safety and hygiene standards of the reception area

Personal attributes required:

Must have a confident and professional telephone manner.
Must be professional in approach and appearance with a vibrant personality.
Must be well spoken and be able to interact in a polite and composed manner at all times.
Must have the ability to organise, multitask, prioritise and work well under pressure.
Must be able to use initiative, pay attention to detail and have a strong sense of urgency.
Must be trustworthy, reliable, and punctual at all times.
Must have to ability to learn quickly, be resourceful and be proactive when issues arise.
Must be flexible, agile and able to work in a team as well as independently.
Must possess a high level of maturity and integrity.
Must promote a positive working environment.
Must be able to interact in a polite and composed manner at all times.
Must promote a positive working environment.
Team Player
Customer Focused
Attention to detail.