Results Administrator-Capturer Academic Support Co-ordinator Research Coordinator Lecturer: School of Education Programme Manager: School of IT Lecturer: School Of Law

Gauteng, Full Time

About the Job

The IIE’s Varsity College, Online Centre has a vacancy for Results Administrator.
NB. This position may be based at either our Cape Town, Durban or Waterfall (Midrand) Online Centre.

Duties and Responsibilities:
Credit Accumulation

Assists with the capturing of students’ automatic credits on the academic system
Ensures that all data entries for the summative assessment calculation have been complied with
Ensures that the summative assessment outcome is correct and thereafter is responsible for the release of these results on the student portal

Post Assessment Mark Collation

Co-ordinates the marking process with lecturers and ensures these marking deadlines are adhered to and managed according to the timeline
Co-ordinates the marking deadlines with the relevant Programme Manager to ensure there are no delays in the process
Ensures that result capture sheets are emailed to lecturers timeously for electronic completion
Captures the results / imports result capture sheets into the academic system
Completes regular audits on all activity logs relating to the marking process and ensures that all scripts are accounted for at any given point in time
Ensures that all Integrated Curriculum Engagement (ICE) results are captured by the lecturer outside the system
Facilitates the process of Individual Integrated Curriculum Engagement (ICE) task marking by managing the milestone dates with lecturers
Proactively applies early detection mechanisms to ensure that student queries relating to results discrepancies are minimal during peak assessment time
Verifies scripts received against the marks captured on the mark sheet for the Online Centre and submits the mark sheet to the Online Centre for processing on the academic system thereafter

Cumulative Assessment Mark Release (Formative)

Captures all formative assessment results
Compiles the Question by Question analysis when requested
Ensures that all results entries captured for the Cumulative Assessment (CASS) calculation have been complied with
Ensures that the cumulative assessment determination results also include ICE (Integrated Curriculum Engagement) assessment results

Internal Moderation

Supports the campus Academic department in accessing scripts required for the internal moderation and decentralised marking process, as well as for the marking centre
Assists with the selecting and scanning of scripts for moderation and completing the activity logs pertaining to the steps involved in results processing, moderation and storage of an assessment
Liaises with the relevant Programme Manager responsible for deciding which scripts are moderated, and once confirmed, prepares all documents required for the moderation process to take place
Updates the Internal Moderation Tracking Grid accurately and timeously

External Moderation

Assists with scanning necessary scripts and uploading them on to the moderation tracking system and assigning this to the relevant Central Academic Team (CAT) member
Completes the Moderation Control Sheet (MCS) to be included with every set of External moderation
Ensures that the Moderation Control Sheet (MCS) and scripts/Portfolios of Evidence (POE’s) are attached and assigned to the relevant Central Academic Team (CAT) and the Head of Programme (HOP) outcome is actioned correctly as per the release instruction on the MCS at campus level
Updates the External Moderation Tracking Grid accurately and timeously

Post Assessment Mark Release

Ensures that results are captures accurately against the script
Ensures that results capturing is up-to-date and released timeously on the system for students to view their system
Notifies students with overdue accounts of supplementary entry requirements where applicable

Script Viewing and Remarks

Identifies and co-ordinates script viewing requests made on The Student Hub reports and informs the Academic department to arrange a viewing appointment with the student
Identifies and co-ordinates remark requests made on The Hub and checks that payment has been made in respect and co-ordinates the remark with an appropriate marker thereafter
Follows up on the remark process to ensure that it happens within the allotted time
Ensures that the correct outcome is applied once the remark has been completed and returned to the Results Centre as per policy
Flags any marking discrepancies or concerns with regards to moderation and remarks with the relevant Academic staff member
Responsible for the archiving of scripts and Portfolios of Evidence (POE’s) for on and off site storage in line with the policy

Team Support & General

Assists with campus specific projects/ events (e.g Graduation, Open Day etc)
Collaborates with all departs on campus to facilitate optimal
Complies with The Protection of Personal Information Act (POPIA) legislation relevant to Results Centre

Competencies Required:

Advanced Interpersonal and Communications skills
Computer and System Proficiency
Planning & Time Management Skills
Results Driven and able to handle pressure
Highly Ethical
Systematic with an Eye for Detail
Advanced Administrative and Organisational skills

Minimum Education Requirements:

Minimum of a Higher Certificate (NQF level 5), National Diploma (NQF level 6) or above advantageous

Minimum Work Experience Requirements:

Minimum of 2 years administrative experience

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