Secretary Head: Campus Cleaning Lecturer (NGAP): Oral Hygiene

Ref: 78/2024/KM/P12 
The University is looking for a dynamic and energetic individual who will perform the day-to- day activities required for the smooth running of the Department of Dental Therapy and Oral Hygiene through the provision of proactive secretarial and administrative services. He /She will perform various duties such as receptionist, diary management, filling, directing student queries to the relevant department structures, organizing departmental meetings, taking minutes, liaising with service providers, ordering of equipment, administering petty cash, logistical arrangement and other administrative duties. The incumbent reports to the HOD: Dental Therapy and Oral Hygiene, and must furthermore meet the requirements and competencies and be responsible for the key performance areas listed below: 
REQUIREMENTS

Matric/Grade 12 with a three (3) year Secretarial or Office Administration qualification 
At least three (3) years secretarial or related experience 
Experience in compiling agendas, recording minutes and action lists to monitor and ensure follow- up of actions 
Relevant experience in the higher education environment within an academic department dealing with academic programmes administration, student records and procurement administration will be an added advantage 
Computer literate (Word-processing, PowerPoint, Excel, Internet & Email and E-learning Systems) 
Ability to navigate online learning management systems such as Blackboard, Zoom and Microsoft Teams 

COMPETENCIES

Technical/professional knowledge and skill 
Good communication and interpersonal skills 
Good writing and presentation skills 
Ability to maintain strict confidentiality 
Client service orientation 
Meticulous attention to detail 
Ability to work under pressure 
Problem-solving Skills 
Professional and ethical standards, personal impact, stature, and credibility 
A team player 

KEY PERFORMANCE AREAS 

Provide administrative support to the department 
Financial Administration of the office (budget tracking, stationery orders, etc.) 
Planning and organizing departmental meetings 
Assist Module Coordinator and lecturers with organising academic activities 
Typing all correspondence and reports including test/exam papers and timetables, as well as PowerPoint slides for lectures and conferences 
Manage the procurement of items necessary for the effective running of the academic and service duties of the department 
Handling all incoming mail and other materials, including coordinating the maintenance of office equipment 
Maintain a secure system for storing/filling and retrieving information 
Administration of leave forms and transport claims in the Department 
Recording and entering student marks on the ITS system 
Assist in the front office/reception as required and manage front office calls, etc. 
Contribute to the overall development of SMU and actively promote institutional culture 
Any other duties assigned by the HOD/ Line Manager 

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Typed applications (quoting the reference number) which should contain a comprehensive curriculum vitae, certified copies of all qualifications and contact details of three referees, should be forwarded, for the attention of Mr AK Mothabela, by e-mail to [email protected]