Senior Payroll Analyst

Gauteng, Full Time Deadline: Not specified

Purpose of the Role

Oversee the interface between in-country payroll, One Source, ADP and the 3rd party vendor
Maintain and manage the relationship with SARS and remain updated regarding the relevant legislation and audit requirements
Ensure that the relevant payroll related processes are executed timeously
Ensure that audit requirements are managed professionally and that documents are submitted timeously
Manage processes in line with relevant legislation and policies and procedures

Key Responsibilities

Maintain good relationships and communication with Brands and Retailers to ensure smooth and effective payroll administration
Oversee the collation of monthly Executive payroll processed by ADP
Ensure the processing of payroll by capturing documents and ensuring that lawful and accurate deductions and earnings are made to employees through ADP
Ensure the processing of new appointments and terminations in accordance with standard operating procedures to ensure that all transactions are up to date before the close of payroll
Fund FIRHTS to make sure employees gets paid and process payments
Ensure Control Accounts reconcile with General Ledger.
File all processed records in accordance with the standard operating procedures
Assisting auditors with the necessary documentation
Assuring that employees payslip are correct. (Leave balances, PAYE, benefits)
All legislative submission needs to be completed (SARS and COID)
Assisting the HRBP on analyzing data for projects
Assisting with employee experience from start to end
Assisting with Dummy Payslip (getting correct values)
Doing calculations for retrenchments, and assisting with calculations to get sign off
Assisting the HRBP’s with solutioning for Payroll problems
Fully responsible for all employee benefits and the management of KHUSA
Non-Indirect Procurement Activities (petrol cards and company credit cards)

Month End tasks:

Reconcile Permanent and Fixed Term payrolls
Reconcile all statutory payments i.e. PAYE, Skills and UIF
Reconcile all third parties i.e. Medical Aid, Provident Fund, Union, Alex Home Loan and garnish orders
Final Payroll Sign Off with Pay Services
Make payments for nett salaries and all third parties
Audit Requirements internal and external
Manual JNL and Payment reconciliations (11 JNL to complete)
Leave Reconciliation
Checking that all payroll input is submitted on time
Staff deductions per month
Provident fund submissions (for terminated employees)
Get Tax Directives for Pay Services
Assisting Finance on all payroll related queries

Quarterly and Annual tasks:

Prepare and complete annual Workman’s Compensation return
Prepare and reconcile annual IRP5’s for all payroll companies i.e. Permanent, Fixed Term, Casual and Commission payroll
Liaise with Brands and Retailers regarding accuracy of all relevant data received
Liaise with Management regarding any changes for PAYE, UIF, Skills etc. that will influence Budget Lines and employees take home pay
Overall accountability for the functionality of payroll processes
Assisting with budget on yearly basis
Make sure tax percentages is correct for shares
Doing Tax Directives for share holders
Assisting POS HRBP with bonusses for September payments
Leave encashments checks – will have to assist Pay Services
Checking IRP5 files for Pay Services and ADP
Responsible to assist auditors for all information they request (making sure on a monthly basis that all recons and workings are saved and correct)


Requirements and Experience
Relevant HR/Payroll qualification
Knowledge and understanding of the payroll system and legislation changes
Payroll System proficiency
Budget knowledge
Financial literacy
Computer literacy – MS Word, Excel and Outlook
SARS system knowledge and understating
Working knowledge of the BCEA

Key Personal Characteristics

Maintain high level of confidentiality
Anticipates, recognises and meets customer’s needs.
Displays proactivity and persistence.
Works with others towards shared goals- collaborates and shares information.
Nurtures instrumental relationships
Presents themselves with confidence
Handles difficult and tense situations with diplomacy and tact;
Communicates effectively with a variety of audiences
Maintains integrity and takes responsibility for personal performance.
Persistent with a high level of energy and enthusiasm
Detail orientated
Deadline orientated