Team Assistant – Pensions and Medical Management (Parktown) Team Assistant – Group Operations (Parktown)

THE JOB AT A GLANCE

As a Team Assistant, you will be working closely with the Pensions and Medical Management leadership. You will be supporting them with all related administrative functions for effective and efficient service delivery.

WHAT WILL YOU DO?

Provide general secretarial support to the assigned to the Prevention Department
Arrange meetings and managing the diaries of the Leaders within the Pensions and Medical Management Department
Compiling of monthly reports for circulation per agreed timelines
Arranging and coordinating departmental meetings and catering as and when necessary
Typing of reports, letters, presentations, circulars and general correspondence
Handling and managing departmental queries

Travel Arrangements
Responsible for the end-to-end travel arrangements for the Pensions and Medical Management Department
Financial Duties

Assist with budget control
Processing all invoice/financial/budget requests for sign off
Organisation and payment for external service providers

General Administrative Duties

Minute taking
Drafting agendas for all meetings as required
Circulation of accurate and quality minutes for the meetings within the agreed timelines
Follow up on deadlines
Diarize committee circulars and deadlines
Manage the departmental documents on SharePoint through editing, version control and publishing
Upload month end reports on SharePoint
Booking meetings rooms as requested
Stationery orders

Stakeholder & Project Duties

Assist with the logistics for stakeholder training and projects that includes venue and courier bookings
Organising and distribution of collateral to stakeholders
Assist with basic administration for project coordination
Assist with event logistics e.g. conferences, external stakeholder management e.g. unions, clients, service providers
 

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